Last updated: 16 October 2026
Rolvyn Group Ltd operates the Rolvyn jobs platform at rolvyn.com and through its apps. This policy explains the information we use, why we use it, who receives it and the choices available to you. For privacy questions or requests, email privacy@rolvyn.com or use our contact form and select the privacy option.
Information we collect
When you register or use Rolvyn, we process account details such as your name, email address, role, sign-in and security information. Candidates may provide a profile, skills, preferences, CV and applications. Employers may provide company details, job listings, application notes, subscription information and billing records. We also receive messages sent through the contact form and technical information needed for security and operation.
We do not ask you to put passwords, payment card numbers or sensitive documents in contact messages. Payments are handled by Stripe; Rolvyn receives payment and subscription status, but not your full card number.
Why we use it
We use this information to provide accounts, job discovery, applications, hiring tools, payments and support; protect the platform; meet legal and accounting duties; and improve the service. We may send candidates and employers up to three service emails reminding them to complete an incomplete candidate or company profile. These reminders stop when the profile is complete, when the series ends, or when the recipient opts out. Where UK data protection law applies, these purposes rely, as appropriate, on performing a contract, legitimate interests in operating and securing the platform, compliance with legal obligations, or your consent. Optional website and Android app analytics rely on your choice to accept analytics.
Who can see it
An employer can see information you submit in an application. Employers may also see limited anonymous previews of candidates who opted into talent search. A candidate’s name and professional details become available to an inviting employer only after the candidate accepts the invitation. Saved account contact details and CVs are not included in that talent-search preview. Employers control the information they put in public job and company pages.
Authorised Rolvyn staff may access information when needed for support, moderation, security or administration. We use service providers to operate the platform, including Supabase for database and authentication, Cloudflare for hosting and delivery, Stripe for payments, and email delivery providers such as Brevo or Resend. If you accept optional analytics, Google Analytics receives limited website or Android app usage information, depending on the platform you use. We may disclose information where required by law or to protect users and the platform.
Analytics and cookies
Google Analytics is not loaded on the website until you opt in. We use simplified page paths and do not intentionally send names, email addresses, CV contents, search text, contact messages or URL query strings to Google Analytics. We do not enable advertising personalisation in the website tag. You can reject or later withdraw website analytics through our Cookie Policy and settings.
The Android app uses a separate Firebase Analytics SDK only after you allow app analytics. It measures general screens and actions without names, email addresses, search text, CVs or application details in event data. Advertising ID collection and ad personalisation are disabled. You can reject or change your choice at any time in the app’s Privacy and analytics screen. App and website choices are stored separately.
Retention and account deletion
We keep account and recruitment information while it is needed to provide the service. Profile reminder preferences and limited delivery records are retained with the account so we can honour opt-outs, prevent duplicate messages and investigate delivery problems. If you request account deletion, the account can be restored for 14 days by signing in; after that, the deletion process removes associated account data, subject to information we must retain for legal, accounting, security or dispute purposes. We retain contact enquiries, transaction records and security logs only while needed for those purposes and applicable retention requirements. Deleting your account does not necessarily remove information already received by an employer as part of an application.
International processing and security
Rolvyn Group Ltd and its providers may process data in different countries. Where applicable law requires safeguards for international transfers, we use suitable contractual and organisational measures. We use access controls, account security measures and database permissions to protect private information, but no online system can guarantee absolute security.
Your rights and choices
Depending on the law that applies to you, you may request access to, correction or deletion of your information, object to or restrict certain processing, request a portable copy, or withdraw consent. You can change profile visibility and account settings in Rolvyn. Candidates can turn profile completion reminders off in Career Preferences. Employers can do so in Company Details on the website or Account in the Android app. Both can also use the opt-out link in any reminder email. To make a privacy request, email privacy@rolvyn.com or contact us; we may need to verify your identity. You may also have the right to complain to your local data protection authority.
Changes
We may update this policy as the platform changes. The updated date above shows when this version took effect. Material changes will be communicated where required.